SOUTHERN VILLAGE HOMEOWNER ASSOCIATION, INC.
Minutes of Meeting
Held
Present: Board Members -- Tom Hanlon, David McEntee, Nancy Morton, Ed Flowers
Tony Smith
Parks and Recreations – Paul Mraz
Communications Committee – Mel Jones
Architectural Feedback Committee – Jeremy Pubrick
5K Committee- Daryl Gross
John Lawton (HRW); Eniko Nagy (HRW)
With a Quorum established, the meeting was called to Order
at
First Order of Business:
-The minutes of the
-Motion made to approve minutes and seconded
-Unanimously approved, with Mr. Flowers abstaining
-Various aspects of the proposed 2006 budget were discussed
-Mr. McEntee noted possibility of budget surplus and asked Board to consider what portion to allocated to capital expenditures and reserves
-Mr. McEntee also presented proposed 2006 budget to Board which was discussed at great length but would not be approved until December’s Board meeting.
Third Order of Business – Manager’s Report
–Delinquent assessment accounts also were discussed. Noted that foreclosure action had been filed against largest delinquent account.
-Motion made and seconded
that HRW investigate delinquent assessments for
-Unanimously approved
-Motion made and seconded that uncollectible late fees on certain delinquent accounts be waived
Unanimously approved
Fourth Order of Business
– 5K Committee
-Mr. Gross noted nothing to report, eveverything going well, including
sponsorships.
Fifth Order of Business –
Townhome Committee
-Ms. Morton noted HRW water issue resolve
-Lots of turnover in committee and need to get people involved
-RFP going slowly, awaiting information . from
Marian
Sixth Order of Business –
Communications Committee
-Mr. Jones discussed the Committee’s research on website, potential costs of upkeep of website, and issues with keeping it going. Content and organization of the website was also discussed.
-Mr. Jones also discussed the Committee’s efforts with regard to the Front Porch, locating area captains, and the member directory.
Seventh Order of Business
– ARB Committee
-Mr. Smith reported that 100% of submissions were approved from October ARB meeting and that an appeal had been denied
-Noted co-chair structure had been approved
-Discussion of enforcement policy and need to expedite enforcement in certain issues.
-Motion made to modify enforcement policy such that violation letters could be sent not more than 7 and not less than 30 days apart, with 30 days being the default time period, and shorter periods to be utilized either after Board discussion or upon HRW’s recommendation.
-Unanimously approved
-After further discussion and after comment by Mr. Lawton, it was determined that enforcement policy would remain the same but would be edited and streamlined.
-Motion made to unwind previous motion
-Unanimously approved
Eighth Order of Business
– ARB Feedback Committee
-Mr. Pubrick noted comments thus far, and that
meeting was to be held
-Mr. Hanlon noted impropriety of certain statements made in comments, including many that were factually inaccurate and contained personal attacks. Other Board members also noted these comments and need to make sure contributes of Committee were not outweighed by negative aspects
Ninth Order of Business
-- Parks and Recreation Committee
-Mr. Mraz discussed RFP for
-Motion made that Board
accept proposal made by True Green/Chemlawn for
-Unanimously approved
-Mr. Mraz also noted that capital expenditure plan for landscaping was approximately $5,000 over budget. Board discussed budget overrun in light of overall surplus in budget and in light of discussion
-Motion made to approve Park and Recreation Committee’s recommendation to allocate total of $11,903 to complete capital projects for fiscal year
Unanimously approved
Miscellaneous Items of
Business
-Stop signs at
-Traffic
calming in neighborhood discussed.
-Soccer Fields and Rainbow Soccer discussed and good relationship between HOA and Rainbow Soccer discussed
-Motion made that Rainbow Soccer be allowed to use fields on same terms as previous years
-Unanimously approved
The meeting was adjourned at